Somalia Diaspora Programme

Forum Syd supports partnerships between Somali Diaspora organisations and civil society organisations in Somalia. Through these partnerships, the organisations can learn from each other and together build a strong civil society that advocates for Somali people’s rights.
Portrait and quote of Abdirahim Mahamoud saying "We were among the groups who made the push to have the first policy against sexual harasment in Somalia."

Swedish-Somali diaspora organisations, in partnership with organisations in Somalia, can apply for funding for projects that target one or more of the following thematic areas (with the condition that the projects contribute toward change through a strengthened civil society):

  • Peaceful and inclusive societies
  • Human rights, democracy and rule of law
  • Resilience, environment, climate change and energy
  • Equitable access to health care, with focus on sexual and reproductive health and rights

It is important to observe that all proposed projects need to have a rights-based approach. Key pillars of a democratic system are equality, inclusivity, accountability, and transparency. These values should be reflected within organisations, partnerships and development work.

The Somali organisation should be registered in Somalia and be independent from the Swedish-Somalia diaspora organisation. Forum Syd’s offices in Somalia may communicate directly with partner organisations and also conduct capacity assessments and provide capacity development.

The Somali Diaspora Program is funded through the Swedish Embassy in Kenya (The Somalia Section). The program is based on the Strategy for Sweden’s Development Cooperation with Somalia 2018-2022. If you are interested in applying for funding, the first step is to find out if your organisation is eligible to apply.

Who can apply for grants?

In order to apply for a grant, all Swedish-Somali diaspora organisations must go through an organisation review, which is done through Forum Syd’s organisation portal. The review must be condutcted well before the start of the application window. 

In order to be eligible to apply for a grant from Forum Syd, your organisation needs:

  • To be a Swedish-Somali Diaspora organisation
  • To be registered non-profit organisation 
  • To be based in Sweden
  • To work towards the development of a democratic society and the fulfillment of human rights
  • To have been active for one fiscal year, for grant applications up to 500 000 SEK
  • To been active for two fiscal years, for grant applications over 500 000 SEK
  • To have the capacity to raise five percent of the funds in your project budget
  • To have a partner organisation based in Somalia, that implements and leads the project

 Organisations NOT eligible to apply for grants from Forum Syd include:

  •  Other Sida framework organisations.
  •  Organisations with membership in other framework organisations.
  •  Economic/for profit associations or other firms such as cooperatives.

What documents must be submitted?

For Forum Syd to assess your organisation’s eligibility, you must provide the following documents:

  • Dated statutes
  • A certificate of registration from the Swedish Tax Agency
  • The latest annual meeting minutes, signed by authorised signatories
  • The latest yearly narrative report, signed by the outgoing board
  • The latest annual financial statement, including the result and balance sheets, signed by the outgoing board
  • The latest annual audit report, dated and signed by the internal auditor An exerpt from the annual meeting minutes, showing the elected authorised signatories

 Eligibility assessment timeframe

It takes on average 5 weeks to complete the review, starting from when all the necessary documents have been submitted. Forum Syd will inform organisations whether or not they are eligible to apply for funds, the timeperiod during which their eligibility is valid, and the highest amountthe organisation can apply for in the upcoming application window. When the validity period has expired, a new organsation assessment is required.

Pre-study  Up to 100 000 SEK
Before a pre-study is conducted, a partnership should already exist between a Swedish-Somali diaspora organisation and a Somali civil society organisation. The purpose of a pre-study is to strengthen the rights-based approach to project planning, implementation and reporting, and to secure local ownership. Applications for prestudies can be submitted on the following dates: February 1-7, May 1-7, October 15-22, 2019

Level 1 – Up to 270 000 SEK
Applications can be submitted to Forum Syd two times a year on the following dates: February 1-7, May 1-7, October 15-22, 2019

Level 2 – Up to 500 00 SEK
Applications can be submitted to Forum Syd two times a year on the following dates: February 1-7, May 1-7, October 15-22, 2019

Level 3 – Over 500 000 SEK
Applications can be submitted to Forum Syd once a year, May 1-7, 2019

Which grant can my organisation apply for?

To apply for a grant at Level 1, 2 or 3 (not pre-study), Forum Syd needs to have assessed a final report for a project at a lower grant level. This means that if organisations wish to apply for a project with a budget that is up to 500 000 SEK (level 2), Forum Syd needs to have assessed a final report for a project that had a budget up to 270 000 SEK (level 1).

Only organisations that have passed through Forum Syd’s eligibility assessment are able to apply for funding.

Application and all required documents need to be completed and submitted through Forum Syd’s organisation portal. No e-mail or hard copies will be accepted. If the application is received past the deadline it will be dismissed.

All applications should be written in English, which is Forum Syd’s official working language. If a Swedish- Somali diaspora organisation has strong reasons for why there is a need to submit an application in Swedish, a written request needs to be submitted to Forum Syd at least 4 weeks before an application window begins. 

Assessment and decision

Forum Syd approves grant applications through an objective and competitive process. All applications will be assessed based on pre-determined criteria ensuring effective development results.

The application process consists of three phases:

  1. The application is assessed by Forum Syd Sub-Granting Officers.
  2. A Sub-granting officer from one of Forum Syd’s international offices evaluates the assessment of the previous sub-granting officers.
  3. The Sub-Granting Officers’ evaluation and recommendation is assessed by a Technical Independent Committee at Forum Syd. This Committee approves or rejects all received applications.

When to expect a decision

Organisations can expect a decision within 20 weeks, starting from the date when Forum Syd received a complete application.

When a project has been granted

When a project has been granted, Forum Syd will send two copies of the agreement to the Swedish-Somali organisation. Both copies, including appendices, must be signed by two authorised signatories. One copy should be returned to Forum Syd. The agreement should be signed as soon as possible. If the agreement has not been signed by both parties within 6 months of the date of the decision, the grant is forfeited. A disbursement can be made only aftger an agreement with Forum Syd has been signed. Organisations should submit a disbursement request together with the signed agreement.

A disbursement request, using Forum Syds template, is required for all disbursements. An agreement must be established and signed between the Swedish- Somali organisation and the partner organisation before funds can be transferred to the partner. A copy of this agreement should be submitted to Forum Syd within 6 months counting from the official project start date. Detailed information about the process of signing the agreement will be provided by the sub-granting officer.

Changes during the project

Forum Syd must be informed if activities cannot be implemented as planned or if significant issues or changes arise. Among the criteria for what qualifies as a significant issue or change are: changes that are likely to affect the possibility of achieving project goals and changes in project leadership, authorised signatories or bank accounts. According to the agreement with Forum Syd, all budget changes above 10% must be approved in writing by Forum Syd; this includes budget changes within and between budget lines.

Forum Syd must be notified as soon as a need for a budget change arises and the organisation must provide a motivation for the change. Deviations under 10% do not need written approval beforehand. However, such changes must be explained in yearly and final reports. Forum Syd does not approve requests for additional funds. Templates for project changes are found in the organisation portal.

A development project that lasts longer than 18 months must be reported on an annual basis. Projects with grants over 270,000 SEK requires annual audit reports, both in Sweden and in the country of implementation. Projects with grants below 270,000 SEK can, after a written approval from Forum Syd, use a Certificate of Fund. The submission date/s for annual reports will be determined by your agreement with Forum Syd. Generally, the final date for submission of annual reports is 1 April.

The annual reports are to be submitted by regular mail (hard copy) and through the organisation portal (digital copy). All pages of the annual reports (narrative and financial) must be signed by two authorized signatories of your organisation.

The annual report shall include:

  • Narrative annual report
  • Financial report, print out from the organisational portal, signed by the two authorized signatories and the auditor  
  • Independent auditor’s report in accordance with ISA 805
  • Report of factual findings in accordance with ISRS 4400
  • Auditor's management letter.
  • Management response to Auditor’s management letter

If your organisation reports on a multiannual project, the final report must describe the entire project period and not just the final year, both for the financial final report and the external audit. 

Please remember that the documents must be signed by the authorized signatories. All documents related to the audit must also be signed by a qualified, external and independent auditor.

In the final report your organisation and your partner organisation/s present your achievements and report on any changes in the project or program. It is an opportunity to look back and reflect on what went well and what challenges your organisation encountered. A vital part of the final report is to showcase financial outcomes in relation to obtained results.

The submission date for the final report is dictated by your Agreement with Forum Syd. Generally, the final report date is April 1 the year after you have completed the project. Programme narrative reports are also to be submitted by 1st of April and the financial report by April 15th.

The reports are to be completed and submitted through the organisation portal. The final reports are also to be submitted by regular mail (hard copy) and signed by the authorized signatories on all pages.

The final report shall include:

  • Pre-study final report template, or Project final report template and results matrix
  • Financial report, print out from the organizational portal, signed by the two authorized signatories and the auditor  
  • Independent auditor’s report in accordance with ISA 805
  • Report of factual findings in accordance with ISRS 4400
  • Auditor’s management letter
  • Management response to Auditor’s management letter

If your organisation is reporting on a multi-year project, the final report needs to cover the whole project period and not just the last year, for both final reports and external audit report.

Please remember that the documents must be signed by the authorized signatories. All documents related to the audit must also be signed by an authorized, external and independent auditor.